Before you make plans to visit, please review our COVID-19 prevention regulations (click on link below), including requirements for quarantine and testing. Under current regulations (January 2021), visitors are required to get tested and self-quarantine before and after arrival. Take this into account when planning the dates for your visit.
Who should Submit a Visitor/Researcher Application?
Anyone interested in staying on campus and/or participating in research at FHL should submit an application, with all individuals on a research team (e.g. research assistants and students) filling out separate applications, even if planning to share housing or lab space. Principal Investigators (PIs) should make sure that those who will be working with/for them at FHL submit their own applications. FHL course instructors who plan to stay at FHL beyond the dates of their courses should also submit researcher applications for those extra dates.
If you have already submitted an application for the calendar year and none of your information has changed, you may request additional stays via brief email to the FHL Facilities Coordinator.
Applications are not required from: 1) accompanying family members who are not using additional housing or FHL facilities and 2) individuals visiting as part of a conference, retreat, field trip, or research group that has filed a Group Application.
Note: A group of collaborating researchers wishing to schedule a short visit with coinciding dates and no lab space needs are encouraged to submit a single Group Application instead of individual researcher applications.
Seasonality & Priorities for Accommodation
While we welcome visitors during all seasons, housing space and lab facilities can be limiting during the busy summer instructional period; we thus encourage researchers to consider visiting in the fall, winter, or spring.
Faculty teaching courses at FHL have priority in housing. When space is limiting, priority among research applications is based on evidence of scientific merit, availability of facilities requested, and the need for organisms, environments, or facilities that are especially available at FHL. Scientists who do not need lab facilities, organisms, or field sites for their research should also consider FHL’s Helen R. Whiteley Center, which provides study spaces and housing for visiting scholars.
Note that all visitor expenses, except those charged to UW budgets or directly to universities, must be paid prior to your departure from FHL. Graduate students are encouraged to apply for fellowship funding.
Please submit your application by the following deadlines. Late applicants will be considered as space allows, but only after all others have been assigned housing and lab spaces.
Autumn (arrival after 9/30)
August 1 – Assignments made by 8/15
Winter (arrival & departure within 12/15 – 3/15)
November 1 – Assignments made by 11/15
Spring (departure before 6/1)
January 24 – Assignments made by 2/15
Summer (any stay that includes 6/1-9/30)
Feb 1 – Assignments made by 3/15
In Summer Quarter, arrangements are more easily made if the period of residency coincides with either one or both academic terms A and B (see FHL Course Dates).
Click on the link below to fill out and submit the application, and we will get back to you to let you know if and when we can accommodate your request. Meanwhile, if you have questions, please contact the FHL Facilities Coordinator.
The University of Washington reaffirms its policy of equal opportunity in education regardless of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or status as a disabled veteran or Vietnam era veteran in accordance with University policy and applicable federal and state statutes and regulations. The University of Washington is committed to providing access, equal opportunity and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact the FHL Facilities Coordinator.