The University of Washington Accident Prevention Plan (APP) was designed to replace the Departmental Health and Safety (H&S) Plans that departments were previously expected to develop and maintain. However, departments are expected to maintain elements of their former H&S Plan that address health and safety topics not covered in the APP that are relevant to a specific worksite. The FHL Health and Safety Plan is a supplement to the UW APP.
See the FHL First Aid Plan for details regarding first aid response, training and training records for FHL personnel, first aid kits on campus, etc.
FHL is also updating a New Employee Safety Orientation Form, to be posted here in the near future.
The policies and procedures described in this Health and Safety Plan apply to the Friday Harbor Laboratories (FHL).
HEALTH AND SAFETY TEAM
We have appointed one individual to serve on the UW Health & Safety Committee #10 (HSC-10, College of the Environment), and two additional contact persons for our unit.
These individuals have been given adequate authority to carry out the following responsibilities:
Promoting this Health & Safety Plan in our organization
Updating this Plan, at least annually, with management approval
Scheduling employee safety training as requested by supervisors
Coordinating with Environmental Health & Safety
Provide assistance to supervisors and employees as needed to resolve safety complaints
Keeping safety bulletin boards current
Maintaining our organization’s safety records
Keeping the department head aware of current safety concerns
HEALTH & SAFETY COMMITTEES
Peggy Combs is the current representative of Friday Harbor Laboratories on the University of Washington Health & Safety Committee #10 (HSC-10, College of the Environment). She attends monthly meetings via phone conference call or by video conference, and can bring safety concerns to that committee. The HSC-10 reviews all OARS accidents occurring within the College. Health & Safety Committees at three organizational levels help determine unsafe conditions and procedures, suggest corrective measures, and obtain the participation of all UW personnel. Health & Safety Committees are required by Washington State regulation (WAC 296-800-14005).
The current members of the FHL Safety Committee are:
The FHL safety bulletin boards are used for posting DOSH (formerly WISHA) posters, safety notices and safety newsletters. Safety committee minutes, training schedules, safety posters, accident statistics, and other safety education material may also be posted. Health and Safety Bulletin boards are located at the bottom of the stairs in the Fernald Lab Building, and near the entrance of all outer laboratory buildings.
Hazard Assessment and Reduction
In order to assure a safe and healthful work environment, the College of the Environment Dean’s Office and FHL have established a safe work practices and policies listed in this section. These practices and policies were developed after an assessment of the faculty, staff, student and visitor exposures to worksite hazards. Identified hazards were documented and reduced or corrected through Engineering Controls to eliminate the hazard, and/or by Administrative Controls, by establishing these safe work practices and policies.
To maintain a safe and healthy workplace, work areas are inspected every six months by FHL staff (usually by the Safety rep and the Stockroom Manager) usually in concert with the biannual IACUC site visit, and also prior to our spring Open House. In addition, employees are encouraged to continually check work areas for unsafe conditions and practices so immediate corrective action can be taken (UW OPS D10.3)
General Rules Appropriate clothing and shoes must be worn in the office, conference rooms, kitchen area, and labs.
Keyboards Standard keyboards are supplied for each workstation. If you are assigned to an office workstation that has a keyboard that causes carpel tunnel-like conditions, please contact your Supervisor.
Shop Safety All users of the Student Shop must register in the Front Office, and read and acknowledge the rules of use. This includes rules for proper clothing, protective gear, and a buddy-system for use of the major power tools.
Boating and Diving Safety Use of FHL power boats is restricted to research purposes, and operators must take a boating safety course from the FHL Boating Safety Officer, Kristy Kull. Scuba diving is strictly controlled under the EH&S Dive Safety Program (for details see https://www.ehs.washington.edu/research-lab/diving-safety-program). FHL Diving Safety Officer Pema Kitaeff personally reviews the qualifications of anyone diving under UW auspices at FHL.
To maintain our commitment to safe work practices, and to ensure that FHL continues to meet regulatory standards, we conduct regular, thorough inspections of associated work areas and continually check for unsafe conditions and practices. We consider these inspections an additional opportunity to provide practical training in safety awareness as well as a systematic method for involving supervisors and others in the process of reducing workplace hazards. Work areas are inspected every 6 months by FHL staff (usually the Safety Rep or Stockroom Manager) in concert with the biannual IACUC site visit and also prior to our spring Open House.
SAFETY TRAINING: ON-GOING
To ensure an effective health and safety program, we continually re-educate employees on how to work safely with all applicable hazards. Supervisors are responsible for this training and for seeing that safe practices are followed. Training records, including completion dates, are kept to maintain program continuity and to satisfy legal requirements. Documentation is kept in the DSO office, and in the office of the FHL Operations Manager. For EH&S Training, you may refer to EH&S Training records.
DOCUMENTATION AND FOLLOW-UP RECORD-KEEPING
To meet State requirements, FHL maintains records of safety activities for varying lengths of time depending upon the type of record, and is able to produce them when requested by EH&S or L&I.
For this Plan, we have listed below applicable records maintained by our unit, and their locations.
Because it is impractical for FHL staff to take the training in Seattle, an acceptable alternative is to access these materials remotely, by request to UW Safe Campus: firstname.lastname@example.org. For more information, see the SafeCampus website at: http://www.washington.edu/safecampus. If any staff has concerns regarding a threat of violence, they should discuss this with their supervisor, or the FHL Operations Manager, or call the Seattle SafeCampus phone number: 206-685 SAFE (206-685-7233)
What FHL is doing to maximize the health and safety of all staff, faculty, and students
Even when FHL is not in restricted operations, we request individuals who are sick or are in high risk groups to work remotely; if their work can only be done on campus, we provide alternative coverage plans for essential services.*
All work spaces are configured to allow for social distancing, with a minimum 6 foot distance between people. Most workers are in separate offices.
Hand sanitizing stations with wipes are installed at exterior doors of all communal buildings, and hand sanitizer dispensers are installed in a few high traffic, indoor areas (e.g. outside the Front Office door).
All individuals should practice good hygiene, including:
Even when FHL is not in restricted operations, stay home when you are sick or are in a high risk group.*
Cover your mouth and nose with your elbow or a tissue when you cough or sneeze, and immediately dispose of the tissue.
Wash your hands often with soap and water, for at least 20 seconds, or use hand sanitizer that contains at least 60% alcohol if soap and water are not available.
Avoid touching your eyes, nose or mouth.
Schedule communal use equipment (e.g. computers) such that appropriate cleaning can take place before and after use. To clean and disinfect computer equipment:
Cleaning = removing the built up finger gunk/grime on your keyboard, mouse, or trackpad. A typical and recommended cleaning solution to use is Windex.
Disinfecting = removing the possible germs and virus on your keyboard, mouse, or trackpad. A typical and recommended disinfecting solution is lab grade alcohol.
Apply cleaner/disinfectant to a clean paper towel. A few simple dabs directly on to the power towel is fine; do not saturate. Using your finger against the paper towel, clean the keys, mouse, external surfaces of a laptop and other areas.
Do NOT use cleaner/disinfectant on your screen. Most chemicals will actually destroy a screen. If screens are regularly touched and need to be disinfected, use iKlear.
*Employees should communicate when they will not be working. Individuals do not have to share private health information, but they do need to tell their supervisor and direct reports if they will not be working, as they would under normal circumstances to ensure essential services are covered.
University of Washington #10 H&S Safety Committee (College of the Environment)
Lisa Graumlich, Dean
College of the Environment
School of Forest Resources
Friday Harbor Laboratories
First-Aid/CPR Certified Employees at FHL (First Contacts)