Update March 2020: FHL Plan for Protecting Workers during the COVID-19 Outbreak


INTRODUCTION

The University of Washington Accident Prevention Plan (APP) was designed to replace the Departmental Health and Safety (H&S) Plans that departments were previously expected to develop and maintain.  However, departments are expected to maintain elements of their former H&S Plan that address health and safety topics not covered in the APP that are relevant to a specific worksite. The FHL Health and Safety Plan is a supplement to the UW APP.

See the FHL First Aid Plan for details regarding first aid response, training and training records for FHL personnel, first aid kits on campus, etc.

FHL is also updating a New Employee Safety Orientation Form, to be posted here in the near future.

SCOPE

The policies and procedures described in this Health and Safety Plan apply to the Friday Harbor Laboratories (FHL).

HEALTH AND SAFETY TEAM

We have appointed one individual to serve on the UW Health & Safety Committee #10 (HSC-10, College of the Environment), and two additional contact persons for our unit.

Name Position Phone Email

Peggy Combs

Bernadette Holthuis

Michelle Herko

FHL Representative to UW HSC-10

FHL Operations Manager

FHL Caretaker

206-616-0697

206-616-0708

360-378-3482

peggysc6@uw.edu

holthuis@uw.edu

herko@uw.edu

These individuals have been given adequate authority to carry out the following responsibilities:

  • Promoting this Health & Safety Plan in our organization
  • Updating this Plan, at least annually, with management approval
  • Scheduling employee safety training as requested by supervisors
  • Coordinating with Environmental Health & Safety
  • Provide assistance to supervisors and employees as needed to resolve safety complaints
  • Keeping safety bulletin boards current
  • Maintaining our organization’s safety records
  • Keeping the department head aware of current safety concerns

HEALTH & SAFETY COMMITTEES

Peggy Combs is the current representative of Friday Harbor Laboratories on the University of Washington Health & Safety Committee #10 (HSC-10, College of the Environment). She attends monthly meetings via phone conference call or by video conference, and can bring safety concerns to that committee. The HSC-10 reviews all OARS accidents occurring within the College. Health & Safety Committees at three organizational levels help determine unsafe conditions and procedures, suggest corrective measures, and obtain the participation of all UW personnel. Health & Safety Committees are required by Washington State regulation (WAC 296-800-14005).

The current members of the FHL Safety Committee are:

Peggy Combs peggysc6@uw.edu
Megan Connelly meganc22@uw.edu
Dylan Crosby dylanfhl@uw.edu
Megan Dethier mdethier@uw.edu
Doug Engel fixitfhl@uw.edu
Becca Guenther beccajo@uw.edu
Michelle Herko herko@uw.edu
Bernadette Holthuis holthuis@uw.edu
Pema Kitaeff pema@uw.edu
Sebastian Kruppert Sebastian.kruppert@rub.de
Derek Smith benthos@uw.edu

SAFETY BULLETIN BOARDS

The FHL safety bulletin boards are used for posting DOSH (formerly WISHA) posters, safety notices and safety newsletters. Safety committee minutes, training schedules, safety posters, accident statistics, and other safety education material may also be posted. Health and Safety Bulletin boards are located at the bottom of the stairs in the Fernald Lab Building, and near the entrance of all outer laboratory buildings.

ACCIDENT/ILLNESS PREVENTION

Hazard Assessment and Reduction

In order to assure a safe and healthful work environment, the College of the Environment Dean’s Office and FHL have established a safe work practices and policies listed in this section. These practices and policies were developed after an assessment of the faculty, staff, student and visitor exposures to worksite hazards.  Identified hazards were documented and reduced or corrected through Engineering Controls to eliminate the hazard, and/or by Administrative Controls, by establishing these safe work practices and policies.

To maintain a safe and healthy workplace, work areas are inspected every six months by FHL staff (usually by the Safety rep and the Stockroom Manager) usually in concert with the biannual IACUC site visit, and also prior to our spring Open House.  In addition, employees are encouraged to continually check work areas for unsafe conditions and practices so immediate corrective action can be taken (UW OPS D10.3)

  1. General Rules
    Appropriate clothing and shoes must be worn in the office, conference rooms, kitchen area, and labs.
  1. Keyboards
    Standard keyboards are supplied for each workstation.  If you are assigned to an office workstation that has a keyboard that causes carpel tunnel-like conditions, please contact your Supervisor.
  1. Shop Safety
    All users of the Student Shop must register in the Front Office, and read and acknowledge the rules of use.  This includes rules for proper clothing, protective gear, and a buddy-system for use of the major power tools.
  1. Boating and Diving Safety
    Use of FHL power boats is restricted to research purposes, and operators must take a boating safety course from the FHL Boating Safety Officer, Kristy Kull.  Scuba diving is strictly controlled under the EH&S Dive Safety Program (for details see https://www.ehs.washington.edu/research-lab/diving-safety-program).  FHL Diving Safety Officer Pema Kitaeff personally reviews the qualifications of anyone diving under UW auspices at FHL.

SAFETY INSPECTIONS

To maintain our commitment to safe work practices, and to ensure that FHL continues to meet regulatory standards, we conduct regular, thorough inspections of associated work areas and continually check for unsafe conditions and practices. We consider these inspections an additional opportunity to provide practical training in safety awareness as well as a systematic method for involving supervisors and others in the process of reducing workplace hazards.  Work areas are inspected every 6 months by FHL staff (usually the Safety Rep or Stockroom Manager) in concert with the biannual IACUC site visit and also prior to our spring Open House.

SAFETY TRAINING: ON-GOING

To ensure an effective health and safety program, we continually re-educate employees on how to work safely with all applicable hazards. Supervisors are responsible for this training and for seeing that safe practices are followed.  Training records, including completion dates, are kept to maintain program continuity and to satisfy legal requirements.  Documentation is kept in the DSO office, and in the office of the FHL Operations Manager. For EH&S Training, you may refer to EH&S Training records.

DOCUMENTATION AND FOLLOW-UP RECORD-KEEPING

To meet State requirements, FHL maintains records of safety activities for varying lengths of time depending upon the type of record, and is able to produce them when requested by EH&S or L&I.

For this Plan, we have listed below applicable records maintained by our unit, and their locations.

Type of Record Physical Location Electronic Location
EEOP Front Office & Operations Manager EEOP
Health & Safety Plan Front Office & Operations Manager Current page
First Aid Plan & Training Records DSO Office (dock) First Aid Plan
Safety Inspections Stockroom Manager FHL Shared Server Adminshare
Fire Extinguisher Training Records Maintenance Office N/A
Asbestos Training Records Maintenance Office FHL Shared Server Adminshare

SAFE CAMPUS PROGRAM

Because it is impractical for FHL staff to take the training in Seattle, an acceptable alternative is to access these materials remotely, by request to UW Safe Campus: safecampus@uw.edu.  For more information, see the SafeCampus website at: http://www.washington.edu/safecampus. If any staff has concerns regarding a threat of violence, they should discuss this with their supervisor, or the FHL Operations Manager, or call the Seattle SafeCampus phone number:  206-685 SAFE  (206-685-7233)

PROTECTING WORKERS DURING THE COVID-19 OUTBREAK

For up-to-date information on the UW response to the outbreak, please visit the University of Washington Coronavirus website.

What FHL is doing to maximize the health and safety of all staff, faculty, and students

  • Even when FHL is not in restricted operations, we request individuals who are sick or are in high risk groups to work remotely; if their work can only be done on campus, we provide alternative coverage plans for essential services.*
  • All work spaces are configured to allow for social distancing, with a minimum 6 foot distance between people. Most workers are in separate offices.
  • Hand sanitizing stations with wipes are installed at exterior doors of all communal buildings, and hand sanitizer dispensers are installed in a few high traffic, indoor areas (e.g. outside the Front Office door).

All individuals should practice good hygiene, including:

  • Even when FHL is not in restricted operations, stay home when you are sick or are in a high risk group.*
  • Cover your mouth and nose with your elbow or a tissue when you cough or sneeze, and immediately dispose of the tissue.
  • Wash your hands often with soap and water, for at least 20 seconds, or use hand sanitizer that contains at least 60% alcohol if soap and water are not available.
  • Avoid touching your eyes, nose or mouth.
  • Schedule communal use equipment (e.g. computers) such that appropriate cleaning can take place before and after use. To clean and disinfect computer equipment:
    • Cleaning = removing the built up finger gunk/grime on your keyboard, mouse, or trackpad.  A typical and recommended cleaning solution to use is Windex.
    • Disinfecting = removing the possible germs and virus on your keyboard, mouse, or trackpad.  A typical and recommended disinfecting solution is lab grade alcohol.
    • Apply cleaner/disinfectant to a clean paper towel.  A few simple dabs directly on to the power towel is fine; do not saturate.  Using your finger against the paper towel, clean the keys, mouse, external surfaces of a laptop and other areas.
    • Do NOT use cleaner/disinfectant on your screen.  Most chemicals will actually destroy a screen.  If screens are regularly touched and need to be disinfected, use iKlear.

*Employees should communicate when they will not be working. Individuals do not have to share private health information, but they do need to tell their supervisor and direct reports if they will not be working, as they would under normal circumstances to ensure essential services are covered.

FOR REFERENCE

University of Washington #10 H&S Safety Committee (College of the Environment)
Role Name Department Phone  Email @uw.edu
Dean Lisa Graumlich, Dean College of the Environment 221-0907 graumlic
Chair David Warren School of Forest Resources 543-0945 dwarren
FHL Rep Peggy Combs Friday Harbor Laboratories 616-0697 Peggysc6

 

First-Aid/CPR Certified Employees at FHL (First Contacts)
Name Location Phone Email@uw.edu
Pema Kitaeff Dock Office 206-543-0876 pema
Michelle & Mike Herko Caretaker’s House 360-298-0220 herko

 

Non-Emergency Phone Numbers and Contact Information
Department Sub-Unit Phone Location/Box Number
EH&S Director’s Office 543-7262 Box 354400
Program Support Office 543-7262 Box 354400
Information Systems Office 543-7262 Box 354400
Building and Fire Safety Office 543-0465 Box 354400
Environmental Program Office 685-2848 Box 354110
Occupational Health & Safety Office 543-7388 Box 354400
Radiation Safety Office 543-0463 Box 354400
FHL Assistance

Front Office

FHL Caretakers

Campus 3-1484; Local 360-378-2165

360-298-0220

San Juan Island/ Friday Harbor Emergencies EMERGENCY DIAL 9-1-1
(Non Emergency) Sheriff’s Office 360-378-4151 Friday Harbor Courthouse Bldg
San Juan County Emergency Management 360-378-9932 PO Box 669, FH 98250

 

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